May 29, 2024

How to avoid errors while Outsourcing Scan to BIM services

5 min read
Outsourcing Scan to BIM services

An AEC professional is always struggling with situations and their solutions due to never-ending work overload, tight project deadlines, and lack of resources. Pushing deadlines or putting in more working hours is not the answer to these problems. Outsourcing Scan to BIM Services is a viable solution to such situations for the AEC sector. These services are rapidly transforming the fallouts in the industry and facilitating project maintenance. 

Outsourcing a service partner for Scan to BIM services offers expertise, cost savings, meeting deadlines, efficiency, and quality control. It not only helps in overcoming organizational challenges but technical challenges as well. This blog will delve deeper into the commonly occurring outsourcing mistakes and how to mitigate them.

Why is Outsourcing Scan to BIM services beneficial?

BIM outsourcing helps in adhering to deadlines and maintaining project quality. It guides a team of experts who can assist in overcoming the project challenges, ultimately increasing accuracy. The focus should remain on core competencies and upgrade them. This will gradually increase efficiency, minimize errors, and reduce the duration of project completion. Some of the factors that govern the outsourcing preferences of the company are:

  • To increase the project efficiency and quality
  • To save total project costs and completion time
  • To stay at the forefront of technical advancements and access expertise and latest tools
  • To get scalable work resources
  • To overcome the absence of in-house BIM expertise to work on the project
  • To comply with tight deadlines without compromising on project quality

What are the Mistakes to Avoid While Outsourcing Scan to BIM services?

1. Failing to Communicate

The Success of Outsourcing Scan to BIM services is significantly fueled by effective communication. Failing to establish a clear communication channel and develop basic communication protocols impacts the project’s success. The lack of defining a specific communication medium for all parties to engage in healthy and streamlined communication.

Solution: Effective communication is crucial for successful outsourcing of Scan to BIM services. Define ways to communicate regularly to avoid misinterpretation of requirements leading to delays and errors. Establish a communication protocol involving regular check-ins and work updates. Project management software and video conferencing are effective methods to enhance communication and reduce the scope for misunderstandings.

2. Failure to organize quality control checks

Outsourcing Scan to BIM services doesn’t allow you to be carefree about the project progress and quality control. Quality control checks are an essential aspect of the design process to ensure the deliverables are as per required standards. 

Solution: regular quality control checks should be conducted to ensure the desired standard of the deliverables. Certain criteria for quality assurance, such as accuracy, compliance with industry standards, and completeness should be established before the project starts. The end product should be reviewed thoroughly and any suggestions or additions should be communicated immediately. Streamlined communication and collaboration can facilitate quality assurance. 

3. Overlooking confidentiality and security

Outsourcing Scan to BIM services implies sharing sensitive data with the outsourcing partner, including plans, design concepts, and other confidential information. Negligence towards security and data confidentiality can lead to intellectual property theft and data breaches. 

Solution: Prioritizing security and confidentiality whenever outsourcing Scan to BIM services is significant. Establish protocols for data security, including access controls, secure file transfer and storage, and nondisclosure agreements. Along with this, it is also important for the outsourcing partners to adhere to these protocols and comply with privacy industry standards. Encrypted messaging or secure file sharing can be preferable collaboration tools to prioritize confidentiality and security.

4. Stating unclear instructions and requirements

For the functioning of the BIM team, it is imperative to provide clear instructions and requirements to the outsourcing team. Incomplete or vague instructions lead to misunderstandings, errors, and project delays. The lack of required project specifications introduces misinterpretations in the communication channel and delays the outcome.

Solution: the outsourcing partner should be provided with clear instructions and requirements. The project requirements should convey the desired level of accuracy and detail. Communicating desired specifications to the outsourcing partner avoids misunderstandings and ensures the desired level of final deliverables. To keep the project on track and avoid delays, provide feedback promptly.

5. Neglecting the importance of continuity planning

Unexpected events such as natural disasters, cyberattacks, and power cuts, can intervene with outsourcing services. To ensure the continuity of the project without interruption, it is imperative to have a continuity plan in place. 

Solution: The continuity plan provides immunity from unwanted disruption caused due to unexpected events. Defining a backup plan, including alternate providers to the plan, and adding contingency measures, to avoid project delays. The continuity plan should be discussed with the outsourcing partner to ensure that both parties are on the same page in case of any disruption. 

6. Not Choosing the Right Outsourcing Provider

One of the significant mistakes is choosing the wrong service provider for your project. It is important for the project’s success to diligently research for providers. Not looking for companies with enough experience in BIM Modeling services and who have a proven track record of delivering quality-driven results leads to problems at the modeling stage.

Solution: The service provider should be outsourced after extensive research about their work and expertise. Avoid opting for providers with no experience in the sector or alignment with your specific needs. Outsourcing a provider is critical for the project’s success, who understands the project requirements and discusses them with the team. Always ask the provider for their work samples and references for better understanding.


Outsourcing Scan to BIM services can bring several benefits, but it is essential to mitigate these critical mistakes for successful project execution. Avoiding these pitfalls catalyzes the work to obtain desired results. Work supervision is necessary to keep track of project progress with constant communication. BIM in-housing can solve issues immediately and reduce risks, but outsourcing a service provider increases profitability to greater extents on a single project, avoiding these mistakes in the future. Connect with experts in the sector and discuss outsourcing BIM modeling services for the upcoming project.

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